[?NR]

Currently taking applications for this years Summer meet.

tasks and duties :


traffic duties
booth staff
setup and take down
RS Ambassador


this will be a day-event with an early morning, and help with clean ups and tear downs after the event.

Interested members please sign up here.

Thank you.

[!Aznboi128]

I will be there like always to help out

1)!Aznboi128
2)
3)
4)
5)
6)
7)
8)
9)
10)

[CorneringArtist]

You know we'll be there

1)!Aznboi128
2)CorneringArtist
3)RacingMetro92
4)
5)
6)
7)
8)
9)
10)

[SiNzz]

1)!Aznboi128
2)CorneringArtist
3)RacingMetro92
4)SiNzz
5)
6)
7)
8)
9)
10)

[?NR]

SiNzz: I'll need some brief info about you if you wish to volunteer. Please email me a resume if you can Niteraven@Niteshadow.ca or Niteraven@revscene.net

thanks.

[BossFrancis]

1)!Aznboi128
2)CorneringArtist
3)RacingMetro92
4)SiNzz
5)BossFrancis
6)
7)
8)
9)
10)

[Raid3n]

1)!Aznboi128
2)CorneringArtist
3)RacingMetro92
4)SiNzz
5)BossFrancis
6)Raid3n
7)
8)
9)
10)

In like flynn

[?NR]

Volunteer Meeting will be sometime early August, will try to aim for a Friday as that is the best time for Blitzgear to hold the meeting. All volunteers and RS Event staff members should try to attend so we can go over tasks and game plans with Blitzgear, as they are the organizers this year.

[RacingMetro92]

1)!Aznboi128
2)CorneringArtist
3)SiNzz
4)BossFrancis
5)Raid3n
6)
7)
8)
9)
10)

Can no longer make it due to an organization forcing me to "Volunteer" in order to make a 12 game minimum...First meet missed in years...:okay:

[?NR]

1)!Aznboi128
2)CorneringArtist
3)SiNzz
4)BossFrancis
5)Raid3n
6)
7)
8)
9)
10)

Can no longer make it due to an organization forcing me to "Volunteer" in order to make a 12 game minimum...First meet missed in years...:okay:

Thank you for trying, and years of continued support. I do hope you will make it out to the meet at the very least.

[!e.lo_]

Count me in

[dbaz]

1)!Aznboi128
2)CorneringArtist
3)SiNzz
4)BossFrancis
5)Raid3n
6)e.lo
7)dbaz
8)
9)
10)

[nabs]

1)!Aznboi128
2)CorneringArtist
3)SiNzz
4)BossFrancis
5)Raid3n
6)e.lo
7)dbaz
8)nabs
9)
10)

[!Shuya80]

1)!Aznboi128
2)CorneringArtist
3)SiNzz
4)BossFrancis
5)Raid3n
6)e.lo
7)dbaz
8)nabs
9)!shuya80
10)

[jACEDesignsLtd]

please provide your first and last names. I will be emceeing and I want to publicly announce thanks to each of you

[BossFrancis]

1)!Aznboi128
2)CorneringArtist
3)SiNzz
4)Raid3n
5)e.lo
6)dbaz
7)nabs
8)!shuya80
9)

Can't make it anymore :QQ: Sorry

[!Aznboi128]

please provide your first and last names. I will be emceeing and I want to publicly announce thanks to each of you
1)!Aznboi128 Jimmy Mak
2)CorneringArtist
3)SiNzz
4)BossFrancis
5)Raid3n Morgan Creelman
6)e.lo Ed Lo
7)dbaz
8)nabs
9)!shuya80 "Rain" Tim Tsung
10)


sorry can't remember the rest of you... well at least your full name

[?NR]

Hi all staff and member volunteers. I'll need confirmations by August 10. We'll debrief and go over event plans a week before the meeting or during midweek before at info session.

Thank you in advance for stepping up, volunteering your time and services towards a great meet for all to share.
Posted via RS Bike mobile

[nabs]

1)!Aznboi128 - Jimmy Mak
2)CorneringArtist - Nikko Layson
3)SiNzz
4)taking applications
5)Raid3n - Morgan Creelman
6)e.lo - Ed Lo
7)dbaz - Drew Bazaluk
8)nabs - Nabeel Mohammed
9)!shuya80 - "Rain" Tim Tsung
10)


sorry can't remember the rest of you... well at least your full name

I thought u knew my name Jimmy :tears:

[?NR]

Here's a quick run down of today's meeting with Blitzgear :

Staff and member volunteers required. As much as possible to make this meet go off without a hitch.

Morgan (Raiden) if you would be so kind, please head up the traffic team.

Traffic team will need to be onsite before club roll-ins, to mark off/setup club areas as well as RS booth and help with Blitzgear and sponsors.

there will only be ONE entrance, ONE exit. Traffic teams will need to collect data and waivers for each entry into the lot. Club roll in (reserve spots) will be cut off at 11am. Everyone else that comes afterwards will have to park themselves in whatever spots are available, as calmly and as courteous as possible. (no space hoarding or 2 car 1 spot type of stuff; space very limited.)

through out the meet staff will help with RS booth, promotions with E-store and giveaways, traffic calming in rotations, as well as patrolling. Unauthorized vendors should be reported to Blitzgear or myself as it is not permitted ( clause on waiver).

There will be food vendors, there will also be alot of games and prizes through out the meet. I can't say at this time who will be there and what sort of games and prizes (surprise!), but it will be grand. Staff members can partake in all activities as well, providing the primary function is to keep the meet organized and safe for vendors and members alike.

this will be one of the most memorable RS Summer meets to date if all the planning and participants pan out. Thank you again in advance for your dedication and effort in making this happen. According to stats, we are aiming for The Biggest Car Meet in Canada (no pressure).

[saucywoman]

You volunteers are awesome :) we love you very much lol

Racingmetro we will miss ya. Hope you're still able to at least stop by
Posted via RS Mobile

[Raid3n]

Aye Aye Captain. i hope it goes smoothly and we don't back up onto westminster like we did the first year.

for the waivers.. i assume there will be someone at the head of the club that is rolling in that will have this printed off and signed? what if they don't have the waiver, what do we do then?

i can see someone pulling the "i didn't know we needed that" and trying to play the "i aint signin no stinkin paper" move

it's going to be mighty hard to turn away 15-20 cars if thats what we need to do if they didn't sign the waiver.

[CorneringArtist]

It's a shame we can't do an "eWavier" via an iPad that people just swipe their signatures on to keep the line rolling quickly as they drive in. But understood.

[?NR]

It's a shame we can't do an "eWavier" via an iPad that people just swipe their signatures on to keep the line rolling quickly as they drive in. But understood.

Nikko: great suggestion. I'll see if we can get it implemented in time. Will forward.

[Raid3n]

have the clubs been told there is a waiver that needs to be signed? could be a point of issue if people turn up to find out there is a waiver to sign

[?NR]

have the clubs been told there is a waiver that needs to be signed? could be a point of issue if people turn up to find out there is a waiver to sign

afaik when they reserved spots prior to August 02, they've been told about the waiver.

[!oHenry]

If you guys are still looking for help, I'd be happy to assist.

[?NR]

More the merrier. Thanks Henry

[saucywoman]

More the merrier. Thanks Henry

Ill take him for a merch shift ;) lol
Yayy Henry :)
Posted via RS Mobile

[?NR]

:inout:

[!Aznboi128]

:worthless:

in any case I'm excited!

[CorneringArtist]

Looking forward to the information (overload) at a briefing meet!

[Energy]

1)!Aznboi128 - Jimmy Mak
2)CorneringArtist - Nikko Layson
3)SiNzz
4)taking applications
5)Raid3n - Morgan Creelman
6)e.lo - Ed Lo
7)dbaz - Drew Bazaluk
8)nabs - Nabeel Mohammed
9)!shuya80 - "Rain" Tim Tsung
10) Energy

I waited until now just to be sure I could make it!

[?NR]

updated Aug 11, 2013

1)!Aznboi128 - Jimmy Mak - medium cus he likes the airy feeling
2)CorneringArtist - Nikko Layson - biggest shirt we can find.
3)SiNzz - final call. please respond with First and last name asap, otherwise I will take it as a "lost interest" and subsequently disqualified from volunteering. thanks.
4)!oHenry - Henry Cho - small
5)Raid3n - Morgan Creelman - large
6)e.lo - Ed Lo - small
7)dbaz - Drew Bazaluk - large
8)nabs - Nabeel Mohammed - large
9)!shuya80 - "Rain" Tim Tsung - super tight small
10) Energy -Nick Go- small

[?NR]

Volunteer meeting to be held sometime August 17th in Richmond. exact time will be posted when I know more.

thanks

[XplicitLuder]

as a planner for VPC , while in contact with jason for our #'s of reversed spots and such, i have never heard of any waivers. Can you please explain this? Dont want to show up with nothing lol

[?NR]

Waivers have been axed. Disregard it.
Posted via RS Mobile

[?NR]

There's a meeting set for this Saturday 10am with jACE at Byrne Road. Meeting with Blitzgear is sometime next week Mon/Tues weeknight.

Volunteers should make it to one of these meetings as per jACE.

[dbaz]

If we are getting shirts again, ill prob need an xl or xxl.

[Energy]

There's a meeting set for this Saturday 10am with jACE at Byrne Road. Meeting with Blitzgear is sometime next week Mon/Tues weeknight.

Volunteers should make it to one of these meetings as per jACE.

Got it.

[CorneringArtist]

I will be unable to make the Saturday meet, but can push for Monday night. I may have another previous committment to fill on Tuesday.
Posted via RS Mobile

[saucywoman]

Meeting is set for Monday 7-8 pm
Posted via RS Mobile

[?NR]

blitzgear meeting is Monday. Meeting with jace is Saturday if jace is still up for it.
Posted via RS Mobile

[CorneringArtist]

Thank you for confirming the time Saucy, plenty of time to head there after work. Now all I need is location closer to the date of the briefing.

[jACEDesignsLtd]

Hi everyone. after talking to Raid3n, it would be better to invest our energy to the Monday night Aug 19th volunteer staff debriefing. I will order pizza

So no more Saturday. Please make it to the Monday meeting.
Blitzgear and I will be answer all your questions and bring you up to speed on our progress with summer meet.

We will have printed shirts according to your requested sizes so we are working on the honour system that you won't be a "no-show" at our Monday volunteer premeet and RS Summer Meet

p.s. there was no answer from SiNzz so we are counting him/her out.

[saucywoman]

Thank you for confirming the time Saucy, plenty of time to head there after work. Now all I need is location closer to the date of the briefing.

No worries :) I knew NR would post it up but I figured I'd do it for him since I saw it first and post so everyone has that much more notice
Posted via RS Mobile

[Raid3n]

Thank you for confirming the time Saucy, plenty of time to head there after work. Now all I need is location closer to the date of the briefing.

by the sounds of it, it'll be at blitzgear? which is on bridgeport literally just before shell on the south side of bridgeport.

[jACEDesignsLtd]

Yes

11100 Bridgeport Rd #140, Richmond, BC V6X 1T2

Please check this post prior to arrival for last minute updates

[jACEDesignsLtd]

It'll be nice to meet each other and such. I Rarely get to talk to all at the actual event

[!Shuya80]

might be a few minutes late as i get off at 630.

[CorneringArtist]

I'll be late also, it'll take me an hour to get to Blitzgear HQ from work in Surrey at 6.

[!e.lo_]

Well, I have a dinner with my sis at 7...
But I can get a summary from Tommy hopefully.
Posted via RS Mobile

[orgasm_donor]

I will be there.

[jACEDesignsLtd]

see y'all tonight! 7-8pm.

[jACEDesignsLtd]

official traffic volunteer shirts are being processed this week.

About $200 for total cost with taxes in and all. We will incur costs.
We have your custom names printed so there's no going back!! :P

Joking aside, the traffic volunteers are quite key to the organization and operation of the meet, so we appreciate the work you guys will put into it. So thank you

[we are also looking for staff at DTP 2013, so we'll be headhunting for some reliable and hardworking volunteers to help out at our official RS booth!]

[saucywoman]

Ohhhhh what... I want my name printed on my shirt :( if this is the case forget about me already having one lol
Posted via RS Mobile

[Energy]

Yay for custom shirts

[CorneringArtist]

:eek5r: see y'all tonight? But I assume it will be necessary to wear the shirts at all times during the meet? A rugby jersey I bought with the Mazda logo came in early and I planned to wear that as well, once the main bulk of traffic duty is finished.
Posted via RS Mobile

[nabs]

Hey guys, an emergency came up and I need to head out of town on thursday and won't be back until next week. I apologize for this however this means I will not be able to volunteer or attend this meet.

I'm very sorry as this is very important that I cannot attend.

[Energy]

:(

[Raid3n]

sweet! we get SWAG :D see you tonight, guys and gals

[?NR]

thank you for all the volunteers that attended this debriefing. As always if there are any questions please feel free to direct them towards myself or admins.

[?NR]

traffic team positions :

Team Lead - Raiden

Gate team - dbaz and cornering artist

general/club team - !aznboi128, !e.lo, !shuya80, energy - the ! brothers and energy will oversee general/club traffic . You're tasks will be to take over once they are thru the gates, usher clubs, vendors, sponsors to their spots. As the day go along there will be rotations between gate teams. general, and RS booth when it's needed or situation permits.

RS Booth - Saucywoman and !oHenry

I'll be hovering around the meet coordinating with team leads, and as always we'll rotate accordingly dependent on situation and times.

Communications will be handled via Zello on smart phones. We will also have charges on hand to replenish your phones if needed.

You are all veterans and know what needs to be done. And I again thank you guys whole-heartedly for stepping up again, lending RS your strength, patience and time.

[?NR]

please email me Niteraven@revscene.net if you would like the PDF for the floor plan.

[jACEDesignsLtd]

http://i44.tinypic.com/4uie6p.jpg

Hermes coloured RS shirts exclusive for Traffic Volunteers are in; Tommy will distribute accordingly tomorrow. Keep as your memorabilia. It has your names stamped on it.

The only other people wearing these shirts are myself, jACE, and the co-emcee, gABE. We do not have our names on them.

All other 2013 RS staff volunteers will have ID tags; traffic team does get (because you have these custom shirts).

enjoy and do your best out there team!!

1... 2... 3.. REVSCENE! :D

[jACEDesignsLtd]

Thanks again for your help this past summer meet. See the main thread for my thanks

Nowwwwww.... so let's debrief.. thoughts, comments, opinions

Successes/positives

Shortfalls/negatives

How to improve for next time

[Energy]

Successes/positives
- having a printed out copy of the location of each car club and the roll in times.
- marking out club spaces with chalk
- using those mini pylons to mark out spaces
Shortfalls/negatives
- radios next time? Zello wasn't good enough so the people directing car clubs to their parking spots had to run around and shout a lot. It was confusing sometimes because we didn't know if the big group arriving was a club or just general
- general parking spaces close to the entrance were filled before the general parking further down when it should have been the opposite - might also be because of a lack of communication.
- the "one way" only didn't work. If we are going to do this again it should be made clear to all attendees (signs?)

That's what I can think of off the top of my head right now. Communication was the biggest issue for me. It was still really fun though, I can't wait for next year's meet.

[Raid3n]

i agree with nick on zello being kind of a letdown this time.
as for the inefficient use of the general spots, i think this may have been due also to not having much man-power to cover as much space as i would have liked.

i liked the printed maps idea as well, but maybe more of them?
the mini-pylons were ok, but people kept driving over them instead of around them.. there were many a casualty.