REVscene - Vancouver Automotive Forum

604ghost · 04-04-2009, 05:07 AM

I work in an office job and I am starting to deliver things around town once or twice a week. My boss ask me to log my mileage and get reimbursed. just wanna know whats fair and whats not so that I can bring it up before its too late.

How does company calculate how much to pay your back? is there a standard that company use ? I mean there is gas plus wear and tear of the car. anyone working at a job that require using your own vehicle ?

thanks guys

johny · 04-04-2009, 08:42 AM

The company should have a set rate per KM to pay you. I think mine is around 50 cents a KM.

You need to fill out a log sheet. my company provides forms to fill in. date, from location, to location, km's driven, parking costs, and purpose of going.

becareful with your car insurance, I think normal insurance only allows you 6 days of company use with a car a month. more and you need better insurance.

Soundy · 04-04-2009, 08:48 AM

When I was using my own car for work, the company was paying for all my gas, as well as 35c/km for "wear and tear". Now I drive a company van, so it's not a problem. My co-worker uses his own vehicle and I think he gets 50c/km as well, for gas and general use. At a previous job where I used my own car, I got 35c/km as well (but this was in 1999/2000, when gas was a lot cheaper).

So yeah, 50c/km is probably pretty standard these days, although you may want to discuss some flexibility there to accommodate changing gas prices (not on a daily basis, but maybe negotiate an increase if it goes back up to $1.20 or more).

DA9ve · 04-04-2009, 06:00 PM

heres a question
what if you get in an accident while you're working?

who's responsible?

heleu · 04-04-2009, 08:18 PM

My company reimburses $0.46/Km. If you calculate it out, you're probably only spending ~$0.10/km on gas. Unless you drive a big truck or a RX-8...lol. The rest is supposed to cover your wear and tear.

You can google the federal government for comparison for their mileage rates.

If you are driving for business a few times a week, you should switch your insurance to "business". It will only cost you another $100 a year. You can probably ask your company to cover this. Otherwise, you will have problems with ICBC if you get into an accident.

If you get into an accident, YOU will be responsible. Happened to me!!!

zeroFX · 04-10-2009, 05:16 PM

I would think the company would reimburse you at rates allowable for a tax deduction according to the Income Tax Act.

http://www.cra-arc.gc.ca/tx/ndvdls/t...5/rts-eng.html

heleu · 04-10-2009, 06:23 PM

I think that chart is more for if you are running your own business.

My company doesn't have a high rate because it basically adds to their costs.

Soundy · 04-11-2009, 09:17 AM

Quote:

Originally Posted by heleu

My company reimburses $0.46/Km. If you calculate it out, you're probably only spending ~$0.10/km on gas. Unless you drive a big truck or a RX-8...lol. The rest is supposed to cover your wear and tear.

That's the key: your mileage money isn't just "gravy", you want to put some or all of it aside regularly for your car maintenance. Oil changes, tires, brakes, filters, unexpected major repairs... all that stuff that will need to be done sooner because you're using your car a lot more, and you'll want to have that money ready WHEN it happens, not suddenly be scrambling for it. "Oh shit, I dropped a ball joint, and I'm broke!" - not good when you rely on your car for your job!

Quote:

If you are driving for business a few times a week, you should switch your insurance to "business". It will only cost you another $100 a year. You can probably ask your company to cover this. Otherwise, you will have problems with ICBC if you get into an accident.

Not just that, but if you run your own business and claim a bunch of business deductions on your vehicle, an accident with the wrong insurance coverage can inspire RevCan to start looking a little more closely at you. Ever if your taxes are completely on the up-and-up, the audit process can be brutal.

A friend of my boss's went through it a while back - put the car in the company name, claimed ALL the gas, repairs, insurance (registered as pleasure use!), payments as company expenses... but used it for a fair bit of personal use as well. His wife got in an accident, ICBC nailed them for the wrong insurance (since when is a COMPANY-OWNED vehicle used primarily for pleasure?), and RevCan put them through 8 months of audit hell and ended up sticking them for... somewhere in six digits, I think.

Gh0stRider · 04-12-2009, 11:10 PM

im getting $.60/km